Ronnie Fussell, Clerk of Courts

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Clerk of the Circuit and County Courts - Duval County, Florida


Sunday, April 20, 2014

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Duval County Clerk of the Circuit and County Courts

Ronnie Fussell - Assumed Office 2013

Recording - General Information

Pursuant to Article V of the Florida Constitution and Section 28 of the Florida Statutes, the Clerk of the Circuit Court is the official recorder of all instruments that may, by law, be recorded in the county. The Clerk is required to record all instruments in one general series of books called the "Official Records." The Clerk must keep a register in which are entered the names of the parties to the instrument, the kind of instrument, the filing number of the instrument, and the date and time of filing.

As recorder, the Clerk maintains a variety of instruments as official documents. Examples of these instruments are: deeds, leases, bills of sale, agreements, mortgages, judgments, claims of lien, satisfactions, certificates of discharge, from military service, and any other instrument required or authorized by law to be recorded.

Changes to Recording Department Business Procedures - Effective October 10, 2006

Starting October 10th, 2006, we will be changing our business procedures with regards to recording documents. All packages will be required to have our Recording Transmittal Sheet attached and completed. This change will allow our office to provide better service to you, our customer. For your convenience, this form may be found in the Documents & Publications section at the bottom of this page. If you have any questions or need help with the form and/or the procedure please contact our office at (904) 255-2000.

Fees for Recording Documents - Effective June 1, 2004

  • First Page of Document - $10.00
  • Each additional page, per document - $8.50
  • Indexing fee - $1.00 for each name after the fourth (4th)
Since changes cannot be made once the instrument has been recorded, please check the following:
  1. 3x3 blank space in upper right corner of the first page.
  2. 1x3 blank space on each subsequent page.
  3. Legible, black print of typing for best reproduction.
  4. Date the body of the instrument.
  5. Grantee's mailing address, if transfer of interest is real estate. (Example: Deeds, Agreements and Contracts for Deeds)
  6. Affix the name and address of person to whom instrument is to be returned on the front of the instrument.
  7. On instruments by which the title to real estate or any interest therein of lien thereon is conveyed, created, encumbered, assigned, or otherwise disposed of, the name and address of the person who prepared the instrument must be printed, typewritten or stamped on the face of the instrument in a legible manner. (Instruments executed or acknowledged outside of the State, or before January 1, 1968, are exempt.)
  8. Description of real or personal property, if any.
  9. Signature(s) should agree with name(s) in the body of the instrument and should be legible and correctly spelled.
  10. Signature(s) to be attested by two witnesses (transfer of any property).
  11. Each person who signs a document must print their name under their signature.
  12. Notary public acknowledgement of person(s) executing the instrument.
  13. Notary public seal and expiration date (for out of state notary - if the acknowledgment or proof is made before a notary public who does not affix a seal, it shall be sufficient for the notary public to type, print or write by hand on the instrument, "I am a notary public of the State of _______ and my commission expires on _______.(date)")
  14. Corporate seal, if applicable.
  15. When you bring your original documents into our office to be recorded, your original documents are scanned, recorded, and returned to you while you wait.
  16. We do not record copies.

Mail-In Recording

For your convenience, you may mail your official documents, along with a Recording Transmittal Cover Sheet, to the Clerk's Office for recording. Be sure you send the original documents for recording. Copies cannot be accepted for recording. Make sure your check is payable to "Clerk of Circuit Court". Personal checks are not accepted, please send a business or cashier's check or money order. Mail your documents and check to:

Clerk of the Circuit Court
Attention: Recording Department Room 1058
501 West Adams Street
Jacksonville, Florida 32202

Your original documents will be scanned, recorded, and the original recorded documents returned to you in approximately two to three weeks.

Homestead Exemption

You should contact the Property Appraisers Office for more information.

Fictitious Name

Contact the Office of the Secretary of State:

Fictitious Name Registration
P.O. Box 1300
Tallahassee, FL 32302-1300
Internet: Fictitious Name Registration

Apostille Certification

Contact the State Department Division of Corporations:

Apostille Certification
P.O. Box 6800
Tallahassee, FL 32314
(850) 245-6945

Office Information:

The Recording Department is located in the Duval County Courthouse, 501 West Adams Street, Room 1058, Jacksonville, Florida 32202. Our office hours are Monday - Friday, 8:00 AM - 5:00 PM. We can be contacted by telephone at (904) 255-2000.

eRecording

For information regarding the electronic recording of official records, please contact one of our e-Recording providers.

e-Records are accepted only between 8:00 am and 4:00 pm.


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