Recording

IMPORTANT NOTE: Due to recent legislative changes, certain documents recorded into the Official Record of Duval County will soon be required to include the postal address of each witness. These upcoming changes, which can be found in Fla. Statute 695.26, will affect recording requirements statewide. Beginning on January 1, 2024, the Clerk's Office will not be able to accept affected documents submitted for recording without the required witness address information. Click here to learn more.

By law, the Clerk of the Circuit Court is the official recorder of all written legal documents, called instruments, that may be recorded in Duval County. These documents include such items as marriage licenses, deeds, mortgages, judgments, claims of lien, satisfactions, certificates of discharge from military service, and all other instruments required or authorized by Florida law to be recorded.

The Clerk is required to record all these instruments in one general series of books called the Official Records. We are also required to maintain a registry that contains the names of the parties to the recorded instruments, the type of instrument, the filing number of the instrument, and the date and time of filing.

The filer is solely responsible for ensuring the timeliness of a recording for any legal purpose. While the Clerk processes all documents as soon as possible in the order they are received, the Clerk cannot guarantee same or next-day recording for documents received by mail or though eRecording. While rare, instances of equipment failure, high volume of recording requests, emergency situations, or other unforeseen delays may impact recording times. If your recording is time-sensitive, you may wish to consider recording your document in person at the Clerk’s Recording Department.

Property Fraud Alert

Property and mortgage fraud is a nationwide problem. By recording fake deeds, scammers make it appear as if they own property that is not actually theirs. These scammers then trick people into giving them money to rent or buy those properties.

To help protect property owners from fraud, the Duval County Clerk’s Office offers a free Property Fraud Alert service which notifies registered users if a document has been recorded in their name or their business name. Sign up now and protect your property from fraud today!

Recording Transmittal Sheet

All packages are required to have our Recording Transmittal Sheet attached and completed. This allows our office to provide better service to you, our customer. If you have any questions or need help with the form and/or the procedure, we invite you to contact our office at (904) 255-2000.

Fees for Recording Documents

First page of document: $10.00
Each additional page, per document: $8.50
Indexing fee: $1.00 for each name after the fourth

Please keep in mind that changes cannot be made once an instrument has been recorded, so please be sure to check the following:

Make sure there is a 3x3 blank space in the upper-right corner of the first page.
Also assure there is a 1x3 blank space on each following page.
Use legible, black print or typing for best reproduction.
Date the body of the instrument.
Include the grantee's mailing address, if transfer of interest is real estate (example: deeds, agreements and contracts for deeds).
On the front of the instrument, please affix the name and address of the person to whom instrument is to be returned.
On instruments by which the title to real estate or any interest therein of lien thereon is conveyed, created, encumbered, assigned or otherwise disposed of, the name and address of the person who prepared the instrument must be printed, typewritten or stamped on the face of the instrument in a legible manner. (Instruments executed or acknowledged outside of the state, or before January 1, 1968, are exempt.)
Please include a description of real or personal property, if any.
Signature(s) should agree with the name(s) in the body of the instrument and should be legible and correctly spelled.
Signature(s) should be attested to by two witnesses (transfer of any property).
Each person who signs a document must print her or his name under the signature.
Include notary-public acknowledgement of person(s) executing the instrument.
Include the notary-public seal and expiration date. If the acknowledgment or proof is made before a notary public outside the State of Florida who does not affix a seal, the notary public may type, print or write by hand on the instrument, "I am a notary public of the State of and my commission expires on _(date)."
Include a corporate seal, if applicable.
When you bring your original documents into our office to be recorded, your original documents will be scanned, recorded and returned to you while you wait.
Please understand that we cannot record copies. We apologize for any inconvenience.

**The Clerk neither expresses nor implies warrant that the information or data accessed by
the customer is accurate or correct. The Clerk shall not be liable for any loss, cost, damage,
or expense arising directly or indirectly in connection with this access. In no event shall the
Clerk be liable for any special or consequential damages or for any indirect damages resulting
from the Customer's use or application of the information accessed as a result of using this
website.**

Fee Calculator
Consideration Amount:
Number of pages:
Number of names:
Doc Stamps:	$
Intangible Tax:	$
Recording Fee:	$
Name Fee:	$
Total:	$

Mail-In Recording

For your convenience, you may mail your official documents, along with a Recording Transmittal Cover Sheet, and a self addressed stamped envelope to the Clerk's Office for recording. Please be sure you send the original documents for recording - copies cannot be accepted.

If paying by mail, the Clerk can accept a money order, business check, or cashier's check made payable to the "Duval Clerk of the Circuit Court." The Clerk's Office cannot accept personal checks. Please also include a self-addressed stamped envelope for the prompt return of your documents. Mail your documents and payment to:

Duval County Clerk of the Circuit Court
Attention: Recording Department Room 1046
501 West Adams Street
Jacksonville, Florida 32202

After we scan and record your documents, we will return them to you if the documents are accompanied by a self-addressed stamped envelope or other mailing method with postage previously paid. If your documents are not accompanied by a self-addressed stamped envelope for return, we will make an effort to contact you to resolve the return of your documents.

eRecording

eRecording allows customers to securely submit documents online by using an approved vendor to upload the document to the Clerk's Office. No special equipment is required; just a computer with internet access and a scanner. The original documents never leave your possession during the transaction.

Documents for eRecording must be submitted through a third-party vendor. Customers should research the vendors and determine which one best fits your needs. The available vendors are listed below in alphabetical order. The Clerk's Office cannot recommend or endorse specific vendors.

Direct Submitters

Typically used by customers who record a high volume of documents

CSC eRecording Systems: (866) 652-0111
eRecording Partners Network: (888) 325-3365
Simplifile: (800) 460-5657

Indirect Submitters

Typically used by customers who record a lower volume of documents. Some indirect submitters may accept limited document types.

Deeds.com: (330) 606-0119
E-Recording USA : (561) 746-4640
FileAndGo: (386) 845-8638
iRecord365: (714) 602-1510
QuickDeeds.com: (321) 430-2565
RecordNation: (407) 902-8768

Please Note: Certain document types cannot be processed via eRecording. They include:

Agreement for Deed/Contract for Deed
Assignment of Bids
Bond
Domestic Partnership Document
Foreign Judgment
Lis Pendens
Notice Of Homestead
Notice Of Bond
Notice Of Contest Of Lien
Notice of Foreclosure Sale
Notice Of Interest In Land
Notice of Tax Deed Sale
Petitions
Plat
Release of Bond
Request to Release Redacted Information on Recorded Documents for Purposes of Conducting a Title Search
Transfer Of Lien/Judgment To Cash/Surety Bond

Notice of Domicile

If you want to show that you intend to maintain a Florida residence as a permanent home, you can file a sworn Notice of Domicile with the Clerk of Court, according to Florida Statute 222.17. Please note, the Duval Clerk's Office can issue a Notice of Domicile only for Duval County.

There are two ways to get a Notice of Domicile:

Visit the Recording Department and ask for a Notice of Domicile to be issued. There is a $5.00 fee to have the court issue the notice, and then a $10.00 fee for it to be recorded ($15.00 total). You must bring a form of legal identification if you need your document deputized. Acceptable forms of identification include:
- A driver's license or Florida ID card issued by the FLHSMV
- A passport issued by the U.S. State Department
- Another acceptable form of identification as described in Chapter 117 of the Florida Statutes.
Print the Notice of Domicile and have it notarized. Fees are determined by the notary public you choose. Once notarized, the Notice of Domicile still must be recorded by the Recording Department, Room 1051 at the Duval County Courthouse. There is a $10.00 fee to have it recorded.